PLEASE NOTE: REQUIREMENTS FOR ENTRIES VARY FOR EACH MEDIUM.  PLEASE MAKE SURE THAT YOU READ AND FOLLOW THE DIRECTIONS FOR EACH MEDIUM THAT YOU ARE SUBMITTING AN ENTRY FOR.

 

MEDIA REQUIREMENTS

• Entry media can be submitted digitally through this website.
• For entries in the TV/Cinema/Digital and Hall of Fame mediums, please upload the commercial ONLY.
• Do NOT include bars, slate or black.
• This is the preferred spec for your movie file uploads:
  
  • Resolution: 720 x 480 pixels
  • File type: .mov
  • Compression: h264
  • Sound: AAC 44khz
  • File size: up to 60 MB
• Select ‘Post’ if you wish to send your Television/Cinema/Digital entries on videotape.
• Still image requirements for all JPG files; High resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, upload each image as a separate JPG.
• Print entries (newspaper, magazine etc. - Does NOT include the Poster and Billboard mediums) are required to be mounted and posted on a board with a 1” (2.5cm) margin. The board should be no larger than 24” (60cm) on its longest side.
• Attach the appropriate individual entry form to its accompanying board(s) using binder clips or similar fasteners.  (Please DO NOT glue, tape or otherwise permanently attach entry forms to the board(s).
• In addition, please send a copy of the summary, all master entry forms and proforma invoice for each order (stapled together, ordered by the page number in the bottom right-hand corner of the page).

 

POSTING/COURIER
All entries that require posting, via courier, MUST include a printout of the PDF entry confirmation. This PDF will be emailed to you upon completion of your entries. This PDF contains a summary of your entries, address shipping labels, master entry forms, individual entry forms and a pro-forma invoice. All packages should be shipped to our New York address:

CLIO Awards
770 Broadway
15th Floor
New York, NY 10003
U.S.A.

Phone: 1-212-683-4300
Fax: 1-212-683-4796
Email: contact@clioawards.com

• Packages should be prepaid and posted via the courier of your choice.
• Please attach the official CLIO address label contained within your PDF entry confirmation to the outside of each package that you send.
  • If your order is able to fit inside one package, please fill out the “Quantity:” area in the lower right-hand corner of the address label to read “1 / 1”.
  • If you are sending more than one package for an order, please note this accordingly in the “Quantity:” area of the address label. (e.g. – If you are shipping 3 separate packages, the “Quantity:” on package #1 would read “1 / 3”, package #2 would read “2 / 3”, etc.)
  • If the package(s) that you are sending at this time comprise a complete order, please check off the “Complete” box on the address label(s).
  • If you will be sending items at a later date for the order, please check off the “Items Pending” box on the address label(s).
• Mark the outside of each package as follows: "CONTEST MATERIAL — NO COMMERCIAL VALUE".
• For all packages originating outside of the U.S.A., the pro-forma invoice, listing all items shipped to New York, must accompany your packages.
• IMPORTANT: The pro-forma invoice should state the following: "Free Domicile — Bill to Shipper".
• The CLIO Awards does NOT pay for any courier or customs charges incurred.
• The CLIO Awards does NOT accept responsibility for late entries.

 

IMPORTANT NOTE REGARDING ENTRY INFORMATION AND CREDITS

• The data that you submit during the entry process will be used for all CLIO materials and events, including, but not limited to, press releases, websites, awards shows, festival literature, statue nameplates and the CLIO Awards Annual.
• Please make sure that you enter all information and credits completely and accurately when submitting an entry so that all contributors are properly recognized for their efforts.
• CLIO Awards is NOT responsible for errors or omissions of information and/or credits.

 

ENTRY MEDIUM DESCRIPTIONS AND REQUIREMENTS

Back to top

 

BILLBOARD Single or Campaign (2 or more ads).

• Entries in this medium are large outdoor executions, usually along roadways, on rooftops or on the sides of tall buildings.
• A billboard campaign consists of 2 or more ads.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
• All billboard entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Billboard medium.

Digital Image Requirements:

• High-resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, please upload each image as a separate JPG.
• You MUST upload your digital image(s) through this website (BEFORE submitting your payment).
  

Back to top

 

CONTENT & CONTACT

• Entry in this medium is for work that demonstrates excellence in creative communications through the effective marriage of content creativity and contact innovation.
• An Executive Jury comprised of strategic media directors and creative directors will judge entries in this medium. Judges will evaluate the intersection of media and creative concept to award the work that engages the target audience in a breakthrough way.
• Entries in this medium include, but are not limited to, singular executions, 360º campaigns or consumer-generated content commissioned by the advertiser.
• Entrants must submit all the creative executions as a 2-5 minute video presentation as well as a short narrative for the strategy and synopsis (approximately 200 - 300 words) describing the media plan/strategy.
• In addition, a summary in less than 100 words should be supplied as a précis of the strategy.
• All Content & Contact entries, including any with an Interactive component, MUST be made into a 2-5 minute video presentation and submitted digitally via upload through this website.
• This is the preferred spec for your movie file uploads:
  
  • Resolution: 720 x 480 pixels
  • File type: .mov
  • Compression: h264
  • Sound: AAC 44khz
  • File size: up to 60 MB
• If this is not possible, entries can also be posted to the CLIO Awards New York office on a Beta SP - NTSC videocassette.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
• Please do NOT send CD’s or DVD’s for entries in the Content & Contact medium.

Back to top

 

DESIGN

• Entries in this medium will be judged within selected categories.
• Entries may contain multiple related components or variations.
• Entries such as Annual Reports, Brochures, Catalogs, Corporate Identity, Direct Marketing, Editorial Design, Package Design and Self Promotion require a physical sample of the work to be sent and at least one supporting digital image representative of the entry.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.

Physical Item Requirements:

• An actual sample of the work, preferably intact as the consumer would have seen it.
• Posters and other large applications (such as Environmental Design) can be submitted as digital images.

Digital Image Requirements:

• High-resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, please upload each image as a separate JPG.
• You MUST upload your digital image(s) through this website (BEFORE submitting your payment) and send the physical item(s) separately.
  

Back to top

 

INNOVATIVE MEDIA

• The Executive Print, Poster, Billboard, Innovative and Integrated Campaign Jury will judge entries in this medium.
• Innovative Media includes work that uses a medium in a unique or especially creative manner. In general, this would include unusual outdoor or ambient media, stunts, guerilla marketing or staged events.
• Entries may be submitted physically via post as actual samples (preferred) or as mounted boards (or both).
• Moving and live action executions MUST be submitted as a video presentation and submitted digitally via upload through this website.
• Multiple element entries, moving and still, MUST be made into a video presentation no longer than 3 minutes and submitted digitally via upload through this website.
• This is the preferred spec for your movie file uploads:
  
  • Resolution: 720 x 480 pixels
  • File type: .mov
  • Compression: h264
  • Sound: AAC 44khz
  • File size: up to 60 MB
• If this is not possible, entries can also be posted to the CLIO Awards New York office on a Beta SP - NTSC videocassette.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.

Board Requirements:

• Provide a representation of the entry mounted on a board with a 1” (2.5cm) margin. The board should be no larger than 24” (60cm) on its longest side.
• Attach the appropriate individual entry form to its accompanying board(s) using binder clips or similar fasteners.  (Please DO NOT glue, tape or otherwise permanently attach entry forms to the board(s).) 

Digital Image Requirements:

• High-resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, please upload each image as a separate JPG.
• You MUST upload your digital image(s) through this website (BEFORE submitting your payment).

Back to top

 

INTEGRATED CAMPAIGN

• Consists of a minimum of three ads in at least three different mediums (i.e. Television/Cinema/Digital, Print, Poster, Billboard, Radio, Innovative, Interactive).
• All Integrated Campaign entries, including any with an Interactive component, MUST be made into a video presentation no longer than 5 minutes and submitted digitally via upload through this website.
• This is the preferred spec for your movie file uploads:
  
  • Resolution: 720 x 480 pixels
  • File type: .mov
  • Compression: h264
  • Sound: AAC 44khz
  • File size: up to 60 MB
• If this is not possible, entries can also be posted to the CLIO Awards New York office on a Beta SP - NTSC videocassette.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of this form.

Back to top

INTERACTIVE

• Entries in this medium will be judged within selected categories.
• Submit the URL to be judged along with any required usernames and/or passwords.
• It is recommended that the URL should bring the user to a “landing page” that contains a short synopsis of the entry for the judges to read and a link to the entry itself.
• Viral entries should include details of the execution and its effectiveness in the "Synopsis" section of the entry form.
• CD's/DVD’s will NOT be accepted as all judging is conducted online.
• Entrants must keep their submissions accessible online for judging and festival through May 31, 2009.
• For judging purposes, English-language versions of sites and banners are strongly recommended. In the event of an entry being in a language other than English, a simple, accurate English-language translation and/or site map is required.
• NOTE: If an interactive entry is taken off its original site, it must be transferred to an alternate URL for viewing. The CLIO office MUST be notified immediately of any such change(s).
• IMPORTANT: Statue recipients will be required to submit a self-contained, high-resolution, digital presentation of the site (no more than 2 minutes in length) upon receipt of official winner’s notification.

Back to top

 

POSTER Single or Campaign (2 or more ads).

• Entries in this medium appear primarily in bus shelters, train stations, airports, walkways and other public places.
• Indoor and outdoor posters are accepted.
• Poster campaigns consist of 2 or more ads.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
• All poster entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Poster medium.

Digital Image Requirements:

• High-resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, please upload each image as a separate JPG.
• You MUST upload your digital image(s) through this website (BEFORE submitting your payment).

Back to top

 

PRINT Single or Campaign (2 or more ads).

• Entries in this medium include work appearing in newspapers, magazines and similar press.
• Print campaigns consist of 2 or more ads.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
• Print entries MUST be submitted mounted on a board and accompanied by an uploaded digital image of the entry.

Board Requirements:

• Provide a copy of the advertisement mounted on a board with a 1” (2.5cm) margin. The board should be no larger than 24” (60cm) on its longest side.
• Attach the appropriate individual entry form to its accompanying board(s) using binder clips or similar fasteners.  (Please DO NOT glue, tape or otherwise permanently attach entry forms to the board(s).)

Digital Image Requirements:

• High-resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, please upload each image as a separate JPG.
• You MUST upload your digital image(s) through this website (BEFORE submitting your payment) and send the board separately.
  

Back to top

 

PRINT: DIRECT MAIL

 

• Entries in this medium are specific to the direct marketing of items targeted to consumers and businesses.  The goal is to solicit a response or further the brand's relationship to its intended audience.
• Direct Mail entries require a physical sample of the item or collateral and at least one supporting digital image of the work.
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.

Physical Item Requirements:

• Provide an actual sample of the work as the target audience would have received it.
• Include an explanation if the item’s purpose or function is not readily apparent.

Digital Image Requirements:

• High-resolution JPG with a minimum size of approximately 2400 x 3000 pixels.
• If the work requires multiple images, please upload each image as a separate JPG.
• You MUST upload your digital image(s) through this website (BEFORE submitting your payment) and send the board separately.

Back to top

 

RADIO Single or Campaign (2 or more ads).

 

• Entries into this medium include all commercial radio advertising.
• Radio entries MUST be submitted by UPLOAD ONLY as MP3 files BEFORE payment, through this website.
• CD's / DVD’s are NOT accepted.
• Radio campaigns consist of 2 or more ads.
• Each spot within a radio campaign must be its own separate MP3.  Do NOT combine them into one MP3 file.
• For judging purposes, submitting your entry in English is strongly recommended.  Non-English entries must be dubbed in English. In addition, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form. We strongly suggest dubbing in English.
  

Back to top

 

STRATEGIC COMMUNICATIONS / PUBLIC RELATIONS

• Entries are open to for-profit and non-profit organizations that are involved in the management of information exchange between an organization and its public. These would include but are not limited to companies and organizations that practice in the following disciplines: public relations, public affairs, publicity, associations, government, and non-government organizations.
• Entry in this medium is for work that demonstrates excellence in the discipline of public relations.
• An Executive Jury comprised of Public Relations executives will judge this medium.
• Entries in this medium will be judged within their selected categories.
• All entries MUST include a 2-page entry summary and a binder with supporting collateral material.  (See specifications below):
• The entry summary should be no more than two pages in length.  Please provide six (6) copies of the entry summary. All entry summaries MUST be submitted in English.
  
  • The entry summary should contain the following five sections:
    1. Project Overview
    2. Research/Planning
    3. Strategy Statement
    4. Execution Synopsis
    5. Results
• The binder should be letter-sized (8 1/2” X 11” OR A4), three-ringed, hardcover and no more than three inches (7.6 cm) thick. The exterior of the binder should have no type, images or identifying marks.
  
  • The binder should contain any supporting components that best represent the campaign. This might include, but is not limited to: Annual Reports, Brochures, Corporate Identity Publications, Press Clippings, Press Releases, Public Relations Planning Documents, Speeches and Surveys.
  • This detailed information should be in tabbed sections labeled according to contents.
  • DO NOT INCLUDE DVDs, CDs OR VIDEOTAPES
• In addition, please include a short, 100 to 300 word synopsis in the space provided on the entry form. Portions of this may be used to describe your entry at the Awards Gala if it wins a CLIO.
  
• For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.

Back to top

 

TELEVISION/CINEMA/DIGITALSingle or Campaign (2 or more ads).

• Entries in this medium include all moving image advertising.  This includes, but is not limited to: commercial television, cinema, online, mobile, video game, outdoor, in-store or point-of-purchase advertising.
• Television/Cinema/Digital campaigns consist of 2 or more ads.
• Television/Cinema/Digital entries should be submitted digitally via upload through this website.
• If this is not possible, entries can also be posted to the CLIO Awards New York office on a Beta SP-NTSC videocassette.
• For judging purposes, submitting your entry in English is strongly recommended.  Non-English entries must be dubbed or subtitled in English. In addition, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.  We strongly suggest dubbing or subtitling in English.

Digital Entries:

• You MUST upload your digital video(s) through this website.
• This is the preferred spec for your movie file uploads:
  
  • Resolution: 720 x 480 pixels
  • File type: .mov
  • Compression: h264
  • Sound: AAC 44khz
  • File size: up to 60 MB
• Upload the commercial ONLY.  Do NOT include bars, slate or black.

Posted Entries:

• Posted entries must be submitted on a Beta SP-NTSC videocassette – U.S. standards only, with 30 second color bars, followed by an information slate.
• This slate should include the following information:
  • Advertiser
  • Title
  • Length
• Each single entry must be on its own Beta SP-NTSC videocassette.
• If submitting a Television/Cinema/Digital Campaign entry via Beta SP-NTSC videocassette, the commercials must be combined onto one videocassette with 1 second of black in between each commercial.
  

Back to top

 

TELEVISION/CINEMA/DIGITAL HALL OF FAME

• To be considered for the CLIO Hall of Fame, entries must have received a gold award in a major international advertising competition.  The entry must be at least five years old with a first telecast date prior to January 1, 2004.
• Technical requirements are the same as the Television/Cinema/Digital medium above.

Back to top

 

Awards Notices

Gold, Silver and Bronze statue winners will be notified three weeks prior to the awards ceremonies in Las Vegas. All shortlisted entries will be posted on www.clioawards.com in early May 2009. This information will not be made available to entrants or to the general public before that time. All statue winners will be posted on www.clioawards.com on the evening of each corresponding award show.

The Agency of the Year, Production Company of the Year, and Agency Network of the Year awards are given to those scoring the most CLIO statue points. To receive points, contenders must have entered the work themselves or be listed within the credits of winning entries submitted by other entrants.

Points for these distinctions are as follows:

Award	Points
CLIO Hall of Fame	4
Grand CLIO	4
Gold CLIO	3
Silver CLIO	2
Bronze CLIO	1

Disclaimer: Once received, all entries become the property of CLIO and cannot be returned. In select cases, such as a rare bottle of wine which is submitted so that the design jury can judge its label or product design, entrants may request that CLIO return the piece after the Festival. In such instances, CLIO will make every effort to do so, providing that the entrant assumes all costs for storing and shipping. CLIO will not be held responsible if after judging such entries are lost or damaged.

 

Copyright & Rebroadcast Issues

Entries submitted become the property of CLIO and cannot be returned. CLIO retains entries for supplemental presentations to educational institutions, trade groups, advertising professionals and the public generally. Each entrant, by signing the declaration, specifically grants worldwide, royalty-free permission to CLIO to show or play the entries at award shows, at CLIO’s sponsored screenings around the world, or in any other public or private presentation with or without charge whenever and as often as the organizers see fit without compensation to Entrant. Entrant authorizes CLIO the use for such purpose of any trademark, animated character(s), animal(s), and merchandised item(s) included in the entries. CLIO may use entries or license entries or the reproduction of entries in perpetuity, without payment to Entrant, non-exclusively throughout the world, for use in telecasts, videotapes, DVDs, the Internet, exhibits, books, pamphlets and other such publications and media now known or hereafter created, including without limitation, television specials featuring CLIO Awards entries for the year or in subsequent years for historical retrospectives. CLIO may charge a fee to third parties for use of such material. Entrant holds or will secure the necessary license for use of all music embodied within the entries. Entrant will fully defend, indemnify and hold CLIO, its affiliated companies, assignees and licensees harmless from any talent or other residual charges due to the release of selected entries or any third party claims against CLIO, its affiliated companies, assignees and licensees resulting from the content of the entries and the intellectual property contained therein. The person submitting this entry form(s) certifies that he or she has full authority to approve the rights granted herein.

Back to top